The structure of the data management plans used in the public administration is defined in this recommendation. The target of the recommendation is to harmonize the data management plans, their metadata and ranges. The structure and its mandatory metadata defined in this recommendation fulfill the requirements of the SAHKE2 norm, which is defined by the National Archives Service of Finland.
Data management plans are created and updated especially when transferring to electronic handling processes, when automatic management of the document data needs to be implemented in the information systems and when an organization wants its information systems to fulfill the quality requirements of the records management (ISO 15489/1).
The recommendation is written in the form of a technical specification, which is defined by the JHS 136 recommendation. Therefore, the requirements have been highlighted and presented underlined in the text. The requirements presented in the JHS recommendation are not obligatory for the public administration organizations.